16.16.090 Schedule and process for CTR reports, program review and implementation.
A. CTR Program. Not more than six months after the adoption of the ordinance codified in this chapter, or within six months after an employer becomes subject to the provisions of this chapter, the employer shall develop a CTR program and shall submit to the city a description of that program for review.
B. CTR Annual Reporting Date. Employers will be required to submit an annual CTR report to the city beginning with the first annual reporting date assigned during the initial program submittal. The annual reporting date shall be no less than twelve months from the day the initial program description is submitted. Subsequent years’ reports will be due on the same date each year.
C. Content of Annual Report. The annual progress report shall describe each of the CTR measures that were in effect for the previous year, the results of any commuter surveys undertaken during the year, and the number of employees participating in CTR programs. Survey information or alternative information must be provided with reports every other year as instructed by the public works director.
D. Program Review. The city shall provide the employer with written notification indicating whether a CTR program was approved or deemed unacceptable.
1. Initial program descriptions will be deemed acceptable if: (1) all required information on the program description form is provided, and (2) the program description includes the following information:
a. Name, location and telephone number of the employee transportation coordinator for each worksite.
b. Plan for and documentation of regular distribution of information to employees about the employer’s CTR program at the worksite, including alternatives to driving alone to work.
c. Plan for and implementation of at least one additional measure designed to achieve the applicable goal.
2. Annual reports will be deemed acceptable if the annual report form is complete and contains information about implementation of the prior year’s program elements and proposed new program elements and implementation schedule. Annual reports must also contain a review of employee commuting and report of progress toward meeting SOV goals.
3. Beginning in 1995:
a. If an employer makes a good faith effort, as defined in RCW 70.94.534(2) and this chapter, and meets either or both the applicable SOV or VMT goals, the employer has satisfied the objectives of the CTR plan and will not be required to modify its CTR program.
b. If an employer makes a good faith effort, as defined in RCW 70.94.534(2) and this chapter, but has not met or is not likely to meet the applicable SOV or VMT goal, the city shall work collaboratively with the employer to make modifications to its CTR program. After agreeing on modifications, the employer shall submit a revised CTR program description to the city for approval within 30 days of reaching an agreement.
c. If an employer fails to make a good faith effort, as defined in RCW 70.94.534(2) and this chapter, and fails to meet either the applicable SOV or VMT reduction goal, the city shall work collaboratively with the employer to identify modifications to the CTR program and shall direct the employer to revise its program within 30 days to incorporate the modifications. In response to the recommended modifications, the employer shall submit a revised CTR program description, including the requested modifications or equivalent measures, within 30 days of receiving written notice to revise its program. The city shall review the revisions and notify the employer of acceptance or rejection of the revised program. If a revised program is not accepted, the city will send written notice to that effect to the employer within 30 days and, if necessary, require the employer to attend a conference with program review staff for the purpose of reaching a consensus on the required program. A final decision on the required program will be issued in writing by the city within ten working days of the conference.
E. Implementation of Employer’s CTR Program. The employer shall implement the approved CTR program not more than one hundred eighty days after the program was first submitted to the city unless extensions allow for late implementation. Implementation of programs that have been modified based on nonattainment of CTR goals must occur within thirty days following city approval of such modifications. (Ord. 860 § 8, 1998; Ord. 729 § 9, 1993).